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What is W-9 Form and W-8BEN Form?

What is W-9 Form and W-8BEN Form?

  • Date:June 19, 2018
  • Comments:0
  • Category:Publishers Blog

Under U.S. federal tax law, we are required to request taxpayer information from persons receiving funds from our company. In order to fulfill this requirement we must receive your completed W-9 Form or W-8BEN Form, as applicable, declaring your tax status.

U.S. Taxpayers (W-9 Form)
If you are a U.S. Taxpayer (a U.S. citizen or a U.S. resident alien) you should submit a W-9 Form.‏
W-9 Form
W-9 Form Instructions


Non-U.S. Taxpayers (W-8BEN Form)
If you are not a U.S. Taxpayer and do not reside in the U.S. you should submit a W-8BEN Form.‏
W-8BEN Form
W-8BEN Instructions

You can track your form status by using your Control Panel. W-9 Form / W-8BEN Form status is updated within the first week of the month. Due to the payroll processing schedule, forms that are submitted after the first week of the month will not be processed until next month. If you submit your form after the first week of the current month then your status will not be updated until the first week of the next month. Please do not contact Technical Support regarding form status.

Once we have received your form, you will be added to the payroll schedule. Professionals who have sent a W-9 Form and who have earned income during the previous year will also receive a 1099-MISC Form. A 1099-MISC Form is used to report miscellaneous income to the IRS and is distributed once a year during January. If you are eligible to receive a 1099-MISC Form and the form is not delivered during January, you may request a new form from ServiceScape between February 1st and February 15th. If you are eligible to receive a 1099-MISC Form, the form is not delivered, and it is after February 15th, please call the IRS at (800) 829-1040 for assistance.

Professionals who have sent a W-8BEN Form will not receive a 1099-MISC Form, will not have their incomes reported to anyone, and will not have taxes withheld from income. If you have sent a W-8BEN Form, you should consult a local tax professional to determine whether your earnings from ServiceScape are taxable.

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